ASC Proceedings (Only)
Style Guide



Quick Manuscript Guide Table 

Manuscript Specifications:

Paper and Layout:

 

Paper size will be – letter - 8½ in. x 11 in.  Page orientation is to be portrait.  “Layout - section start” is set to “new page” and “vertical alignment” is to be “top”.

Margins:

 

All margins are to be set at one inch (1").  The gutter is set at zero inches (0").  The header and footer are set at one-half inch (.5").

Font:

 

Font size is 10 pt., Times New Roman.  Limit character enhancement to: bold, underline, italics, superscript, and subscriptColor is not encouraged.  Color may only be used if the author arranges to do so and pays the additional publishing costs to the publisher.

Paragraph:

Example

Each paragraph is single spaced, aligned left only, no indents.  There is only one (1) hard return between paragraphs.

Proccedings  Paper Length
(NEW)

 

Manuscripts shall not exceed 8-pages in length TOTAL, including references, appendices, etc.  Longer manuscripts will NOT be accepted.

Do Not Include in Manuscript:

Text Styles:

 

Do not use any preformatted text style.  (i.e., Heading 1, Body Text)

Tabs:

 

Do not use tabs to indent text anywhere within the document.  Do not use tabs to build tables.  Use the table options of your text editor.  You may use the increase indent or decrease indent button of your text editor.

Bibliography:

 

It is not recommended to include works for further reading.

Footnotes or  Comments:

 

Do not use footnotes or comments within manuscript.  (Citations are to be placed within the text and not at the bottom of the page.).

Headers And Footers:

 

No headers or footers are to be placed in the document.

Abstract:

Example

Do not include the word "Abstract" above the abstract paragraph.

Language:

Example

Language should remain non-gender specific unless germane to the content.  Do not use “he/she”, “he or she” or like wordings.

Page Numbers:

 

Do not include page numbers in the document.

Section Breaks:

 

Do not include section or page breaks in the document.

Special Formats:

 

Do not include date and time stamps, auto text, fields, captions, cross-references, or indexes in the document.

Body of Manuscript:

Title:

Example

The title is one 18 pt. space from the top of the first page.  Title font size will be 18 pt., Times New Roman, bold, centered, and upper and lower case (Title Case). The title summarizes the main idea of the manuscript, short, and descriptive of the contents.  No hard returns are to be within the title.

Author's Table:

Example

Author information will be formatted within a single table, one aligned left 10 pt. hard return between the title and the author table.  The table size is established by setting the table's width to 100%" and alignment to "centered".  Borders and shading must be set to "none."  Authors from the same institution are placed within the same cell, joined by the word “and.”  The number of cells will depend upon the number of authors from differing institutions.  No table will be over two cells wide, but may contain multiple rows.  The first line is (bold) and contains the author’s first name, middle initial, and surname followed by their degree i.e., Ph.D., MSCS and certifications and licenses i.e., CPC, PE.   The second line (not bold) is their institutional affiliation.  The third line (not bold) is their institution’s city and state.

Papers are BLIND REVIEWED so please do not include authors name or any identifying associations in the papers content (example: University of **** at ****) until the paper has been accepted (or accepted with modifications) for publication and presentation in the conference.

Abstract and Key Words:

Example

Do not include the heading "Abstract."  The abstract will be formatted within a single table, one aligned left 10 pt. return between the author table and the abstract table.  The table size is established by setting the table's width to 100%" and alignment to "centered".  The text within the table is justified left and right and is indented one-half inch from both side margins.  Borders and shading must be set to "none."  Font is 10 pt., Times New Roman, and is limited to one paragraph under 200 wordsNo hard returns are to be included within the abstract.  The key words are to be included within the abstract table one hard return below the abstract.  Provide no more than five key reference words. Bold only the text “Key Words:”.

1st Level Headings:

Example

Font size is 12 pt., Times New Roman, and bold.  Headings are centered, upper and lower case (Title Case).  Two (2) hard returns before the heading and one (1) hard return after the heading.

2nd Level Headings:

Example

Font size is 12 pt., Times New Roman.  Headings are centered, italicized, uppercase and lowercase heading, 1 line space before, and 1 line space after.

3rd Level Headings:

Example

Font size is 12 pt., Times New Roman.  Headings are flush left, italicized, uppercase and lowercase side heading, 1 line space before, and 1 line space after.

4th Level Headings:

Example

Font size is 12 pt., Times New Roman and are flush left, italicized, lowercase paragraph heading ending with a period (.), 1 line space before, 3 character spaces after, paragraph begins same line.

Citations:

Example

Citations are within parenthesis, place (author's surname and publication year) within the text at the appropriate point. All citations must refer to sources listed in the references, and all sources listed must be cited from within the text. See the references examples (under the support material section of the manuscript specifications) for proper listing of sources.

Tables:

Example

Textual information presented in column and row format.  All tables must be created using the table function within the same word processing system as the manuscript. No table may be included as an image file or inserted as a reference to another file document, i.e. Excel, Access.  The table size is established by setting the table's width to 100%" and alignment to "centered".  Table titles (use 12 pt.) Appear at top of table (note punctuation, capitalization, and formatting displayed by the examples) and within its own row cell.  Borders and shading must be set to "none” except the title cell, header cells, and the last cell which should have the bottom cell boundary as a 1/2 pt. line.  Column headings can be bold.  Information within the table (except for the title cell) is to be formatted font size 10 pt., times roman.  There should be a hard return before and after the table.  Tables in excess of 40 lines in total will be included as an appendix.

Figures:

Example

Figures include non-text entries such as graphs, illustrations, photos, and artwork (tables are not figures).  Figures should be drawn using a suitable drawing package and embedded within the manuscript document. The use of color is not encouraged. Color may only be used if the author arranges to do so and pays the additional publishing costs to the publisher.  Only .gif and .jpg file formats are considered acceptable. Submitted images should adhere to the resolution setting of 300 dpi. A two (2) celled table contains the figures (center justified) and figure title (center justified).  Figures will not have borders drawn around them and should be limited to two-thirds (⅔'s) of a page.  The table size is established by setting the table's width to 100%" and alignment to "centered".  Figure titles use 12 pt and appear in the bottom cell of the figure table (note punctuation, capitalization and formatting displayed by the examples).  Do not include the figure title in the figure itself.

Bullets And Numbering

Example

Items listed should be syntactically and conceptually parallel to the other items in the list and should be limited to itemized conclusions or steps in a procedure.  Only minimal round bullets or Arabic numerals are to be used.   The list is one space below the previous paragraph and indented 0.25" and is followed by one left justified space.  Each of the separate items in the series is followed by a comma or period.  Do not force or hard text your own bullets or numbering using tabs or indents.  Use auto formatted only.  You may format them to your specific needs.

Support Material for Manuscript:

References:

Example

Alphabetical listing of sources that were used in the research and preparation of paper. Manuscripts should conform to the Publication Manual of the American Psychological Association, 5th Edition (2001). References should be indicated in the manuscript by giving the author’s name, with the year of publication in parentheses, e. g. Jones (2004) or (Jones, 2004) as appropriate. If several publications are cited by the same author and from the same year, a, b, c, etc. should be put after the year of publication. All references cited in the text should be listed in full at the end of the paper.

Appendix:

Example

Appendices are labeled A, B, and C (when there is more than one), and are placed in the order they are first referenced in the text.  Please limit number of pages.  Information within the appendix is to be formatted font size 10 pt., Times New Roman.

 

Titles:

The title is one 18 pt. space from the top of the first page.  Title font size will be 18 pt., Times New Roman, bold, centered, and upper and lower case (Title Case). The title summarizes the main idea of the manuscript, short, and descriptive of the contents.  No hard returns are to be within the title.

Example:

 

Authors:

Single Author

Author information will be formatted within a single table, one aligned left 10 pt. hard return between the title and the author table.  The table size is established by setting the table's width to 100%" and alignment to "centered".  Borders and shading must be set to "none."  Authors from the same institution are placed within the same cell, joined by the word “and.”  The number of cells will depend upon the number of authors from differing institutions.  No table will be over two cells wide, but may contain multiple rows.  The first line is (bold) and contains the author’s first name, middle initial, and surname followed by their degree i.e., Ph.D., MSCS and certifications and licenses i.e., CPC, PE.   The second line (not bold) is their institutional affiliation.  The third line (not bold) is their institution’s city and state.

Two authors same university: same as above except names are joined by the connective "and" and are contained within the same table cell.

Example:

 

Two Authors at Different Universities

The table is the same as single author name only each author and information is contained in its own table cell.

Example:

 

Three or More Authors

Author tables including authors with the same and different institutions: Same as single author name table only each author group and information is contained in its own table cell.

Example #1a:

 

Example #1b: (Table borders have been hidden to demonstrate actual example.)

 

Abstract and Key Words:

Do not include the heading "Abstract."  The abstract will be formatted within a single table, one aligned left 10 pt. return between the author table and the abstract table.  The table size is established by setting the table's width to 100%" and alignment to "centered".  The text within the table is justified left and right and is indented one-half inch from both side margins.  Borders and shading must be set to "none."  Font is 10 pt., Times New Roman, and is limited to one paragraph under 200 words.  No hard returns are to be included within the abstract.  The key words are to be included within the abstract table one hard return below the abstract.  Provide no more than five key reference words. Bold only the text “Key Words:.

Example:

 

Headings:

Level 1

Headings are font size is 12 pt., Times New Roman, and bold.  Headings are centered, upper and lower case (Title Case).  Two (2) hard returns are before the heading and one (1) hard return after the heading.

Example:

 

Level 2

Headings are font size is 12 pt., Times New Roman.  Headings are centered, italicized, uppercase and lowercase heading, 1 line space before, and 1 line space after.

Example:

 

Level 3

Headings are font size is 12 pt., Times New Roman.  Headings are flush left, italicized, uppercase and lowercase side heading, 1 line space before, and 1 line space after.

Example:

 

Level 4

Headings are font size is 12 pt., Times New Roman and are flush left, italicized, lowercase paragraph heading ending with a period (.), 1 line space before, 3 character spaces after, paragraph begins same line.

Example:

 

Paragraphs:

Each paragraph is single spaced, aligned left only, no indents.  There is only one (1) hard return between paragraphs.  Sentence structure requires one (1) space after a period.

Example:

 

Bulleted and Numbered Lists:

Items listed should be syntactically and conceptually parallel to the other items in the list and should be limited to itemized conclusions or steps in a procedure.  Only minimal round bullets or Arabic numerals are to be used.   The list is one space below the previous paragraph and indented 0.25" and is followed by one left justified space.  Each of the separate items in the series is followed by a comma or period.  Do not force or hard text your own bullets or numbering using tabs or indents.  Use auto formatted only.  You may format them to your specific needs.

Bulleted List

Example:

 

Numbered List

Example:

 

Bulleted and Numbered List

Example:

 

Tables:

Textual information presented in column and row format.  All tables must be created using the table function within the same word processing system as the manuscript. No table may be included as an image file or inserted as a reference to another file document, i.e. Excel, Access.  The table size is established by setting the table's width to 100%" and alignment to "centered".  Table titles (use 12 pt.) Appear at top of table (note punctuation, capitalization, and formatting displayed by the examples) and within its own row cell.  Borders and shading must be set to "none” except the title cell, header cells, and the last cell which should have the bottom cell boundary as a 1/2 pt. line.  Column headings can be bold.  Information within the table (except for the title cell) is to be formatted font size 10 pt., times roman.  There should be a hard return before and after the table.  Tables in excess of 40 lines in total will be included as an appendix.

Example #1: (table borders are shown here only as graphic representation of the table formatting and for clarity)

Table 4

Sample analysis of data table explicitness

 

Measurement

 

Equipment Load

Time

Distance

Method

Total Reserve

Sand

1:54 hr.

2.5 mi.

2 ton dual axle

75%

Dirt

2:17 hr.

2.3 mi.

1.5 ton single axle

16%

Gravel

1:47 hr.

1.3 mi.

18 yd. Dump

54%

Note. The reserve values represent the mean percentages of correctly traveled loads

Example #2: (table borders have been hidden to demonstrate actual example)

Table 4

Sample analysis of data table explicitness

 

Measurement

 

Equipment Load

Time

Distance

Method

Total Reserve

Sand

1:54 hr.

2.5 mi.

2 ton dual axle

75%

Dirt

2:17 hr.

2.3 mi.

1.5 ton single axle

16%

Gravel

1:47 hr.

1.3 mi.

18 yd. Dump

54%

Note. The reserve values represent the mean percentages of correctly traveled loads

Figures:

Figures include non-text entries such as graphs, illustrations, photos, and artwork (tables are not figures).  Figures should be drawn using a suitable drawing package and embedded within the manuscript document. The use of color is not encouraged. Color may only be used if the author arranges to do so and pays the additional publishing costs to the publisher.  Only .gif and .jpg file formats are considered acceptable. Submitted images should adhere to the resolution setting of 300 dpi. A two (2) celled table contains the figures (center justified) and figure title (center justified).  Figures will not have borders drawn around them and should be limited to two-thirds (⅔'s) of a page.  The table size is established by setting the table's width to 100%" and alignment to "centered".  Figure titles use 12 pt and appear in the bottom cell of the figure table (note punctuation, capitalization and formatting displayed by the examples).  Do not include the figure title in the figure itself.

Example #1a: (table borders are shown here only as graphic representation of the table formatting and for clarity)

Figure 3: Mean overall motor activity of the 374 hp. Grade changer.

Example #1b: (table borders have been hidden to demonstrate actual example)

Figure 3: Mean overall motor activity of the 374 hp. Grade changer.

Photos and Artwork

These figures should remain in their correct place within the document.  Photos and artwork are embedded within a centered table cell.

Example #1a: (table borders are shown here only as graphic representation of the table formatting and for clarity)

Figure 4: Equipment source.

Example #1b: (table borders have been hidden to demonstrate actual example)

Figure 4: Equipment source.

Citations:

Citations are within parenthesis, place (author's surname and publication year) within the text at the appropriate point. All citations must refer to sources listed in the references, and all sources listed must be cited from within the text. See the references examples (under the support material section of the manuscript specifications) for proper listing of sources.

Citation Table of Contents

Examples:

Paraphrasing:

. . . As written (Jones & Moss, 1997). Or . . . As written (Jones & Moss, 1997) in the . .

Directly quoting:

". . . As written" (Jones & Moss, 1997, p.17). Or . . . "as written" (Jones & Moss, 1997, p.17) in the . . .

Citing figures and tables:

. . . As written (see figure 5).

. . . As written (see table 5) in the . . .

References:

The reference list placed at the end of a journal manuscript documents the manuscript and provides the information necessary to identify and easily retrieve sources. Authors should choose references judiciously and must include only the sources that directly support and substantiate the manuscript. References must be listed in alphabetical order according to the name of the first author and not numbered. All sources (25 maximum) are listed alphabetically at the end of the manuscript under the heading references.

Citation Table of Contents

Style

Listing Sources

Spacing

Indentation

Capitalization

Italicize

Punctuation

Spacing And Punctuation

Listing Volume And Issue Numbers

Authors

Examples

Style

Listing sources

Arrange entries in alphabetical order by the surname of the first author.  Alphabetize corporate authors, such as associations or government agencies, by the first significant word of the name.  Full official names should be used. If there is no author, the title moves to the title position, and the entry is alphabetized by the first significant word of the title.

Spacing

One hard return, aligned left, will provide a space between all entries. Single-space each entry.

Indentation

Do not indent paragraphs.  Indent 0.25’ all bullets and numbered listings.

Capitalization

Capitalize all major words in the title of a journal or newspaper.  Capitalize only the first word of a manuscript's title and subtitle.  Capitalize the first word of a book's title and subtitle, and any proper names.  Capitalize the first word and the first word of subtitles in theses, unpublished manuscripts, and non-print media.  Capitalize all names of universities and their departments, and the names of all publishers.

Italicize

Italicize the title of all journals, newspapers, books, theses, unpublished manuscripts, and non-print media.  Volume numbers of journals are also to be italicized.

Punctuation

Periods are to be placed after dates, journal, and book titles (no periods however, between the title and parenthetical information), and at the end of each reference entry.  All abbreviations should also be followed with a period.  In a reference to a work with a corporate author, the period follows the corporate author.  In a reference to a work with no author, the period follows the title, which is moved to the author position. (When an author's initial with a period ends the element, do not add an extra period.)

  • Comma - use commas to separate authors and to separate surnames and initials. Use a comma to separate the parts of a reference entry not already separated by a period.
  • Ampersand - when listing two or more authors, use a comma, space, and ampersand (&) before the last author.

Spacing and punctuation

  • after commas and semicolons: one space.
  • after colons: two spaces, with the exception of one space after the colon in two-part titles, and one space after the colon that follows the publisher location in the reference list.
  • after periods that separate parts of a reference citation: two spaces.
  • after the periods of the initials in personal names: one space - after internal periods in abbreviations: no space.

Listing volume and issue numbers

In journal references, give the volume number and italicize it.  Do not use "vol." before the number.  If, and only if, each issue begins on page 1, give the issue number in parentheses immediately after the volume number, then follow with the page numbers.  E.g. 3, 635-647. or 27 (2), 1-7.

While listing encyclopedias or books of several volumes, give the volume number as (v. 1, p. 191) or (vols. 1-4) for several volumes.

Authors

Invert all author names; give only surnames and initials of the author's first and middle names if known.

Examples

Journal Manuscript, One Author

Paivio, A. (1975). Perceptual comparisons through the mind’s eye. Memory & Cognition, 23 (3), 635-647.

Journal Manuscript, Two Authors

Becker, L. J. & Seligman, C. (1981). Welcome to the energy crisis. Journal of Social Issues, 37 (2), 1-7.

Legal Citations

Freeman Contractors, Inc. v. Central Sur. & Ins. Corp., 205 F.2d 607 (8th Cir. 1953)
Freeman & Co. v. Bolt, 968 P.2d 247 (Idaho App. 1998)
T. Brown Constructors, Inc. v. Pena, 132 F.3d 724 (Fed. Cir. 1997)
United States v. Spearin, 248 U.S. 132, 136 (1918)

Magazine Manuscript

Gardner, H. J. (1981, December). Do babies have a universal song? Psychology Today, 102, 70-77.

Newspaper Manuscript

Study finds free care used more. (1982, April 3). Wall Street Journal, p. A1, A25.

Books, One Author

Bernstein, T. M. (1965). The careful writer: A modern guide to English usage. New York: Athenaeum.

Book, Two Authors

Strunk, W., Jr., & White, E. B. (1979). The elements of style (3rd ed.). New York: Macmillan

Edited Book

Letheridge, S., & Cannon, C. R. (Eds.). (1980). Bilingual education. New York: Praeger.

Videotape

Mass, J. B. (Producer), & Gluck, D. H. (Director). (1979). Deeper into hypnosis [Videotape]. Englewood Cliffs, NJ: Prentice-Hall.

Eric Document

Smith, L. S. (1990). How valid are GRE scores? (Report No. CSOS-R-121). Baltimore, MD: Johns Hopkins University, Center for Social Organization of Schools. (ERIC Document Reproduction Service No. ED 123 234).

Unpublished Doctoral Dissertation

Devins, G. M. (1981). Helplessness, depression, and mood in endstage renal disease. Unpublished doctoral dissertation, McGill University, Montreal.

Government document, available from the GPO

National Institute of Mental Health. (1982). Television and behavior (DHHS Publication No. ADM 82-1234). Washington, DC: US Government Printing Office.

Electronic Format

Visiting date: optionally, one may choose to list the date a document was downloaded or viewed online, should there be a concern that the document might expire in the foreseeable future.  Such dates come at the end of the reference, parenthesized in the form "(visited year, month date)"

Note: provided here are two examples of electronic-format examples (the first and third examples are slightly different).  Also provided are several addresses for resources of online referencing.

Examples:

Beckleheimer, J. (1994). How do you cite URL's in a bibliography? [WWW document]. URL http://www.nrlssc.navy.mil/meta/bibliography.html

 

 

Bleuel, J. (1995, November 8). Zitieren von Internetquellen ["Citing sources on the internet"]. [WWW document]. URL http://www.uni-mainz.de/~bleuj000/zitl.html

 

 

Ivey, K. C. (1996, September 2). Citing internet sources [WWW document]. URL http://www.eei-alex.com/eye/utw/96aug.html. Also in The Editorial Eye, 19(8), 10-11. Alexandria: EEI.

 

 

Li, X., and Crane, N. (1996, May 20). Bibliographic formats for citing electronic information [WWW document]. URL http://www.uvm.edu/~xli/reference/estyles.html

 

 

Quinion, M. (1996, March 10). Citing online sources. World Wide Words: Michael Quinion on aspects of English [WWW document]. URL http://clever.net/quinion/words/citation.htm

 

 

Tent, J. (1995, February 13). Citing e-texts summary. Linguist List, 6(210) [Online serial]. URL http://lamp.cs.utas.edu.au/citation.txt

 

 

Walker, J. R. (1995, April). Walker/ACW style sheet; MLA-style citations of electronic sources [WWW document]. URL http://www.cas.usf.edu/english/walker/mla.html

Appendix:

Appendices are labeled A, B, and C (when there is more than one), and are placed in the order they are first referenced in the text.  Please limit number of pages.  Information within the appendix is to be formatted font size 10 pt., Times New Roman.

Example #1a: (table borders are shown here only as graphic representation of the table formatting and for clarity)

Appendix A

Peer Evaluation Form

**NOTE: Complete this form privately. This information will be used to help determine individual contribution Grade and will not be available to anyone but the instructor.

Student Name    ________________________________________________
Group Number  ________________________________________________
Date                   ________________________________________________

I.  Distribute 17 points to the members of your group (excluding yourself) for each of the following categories. Total points for each category should add up to 17.  A higher number point implies more contribution and lower points implies less contribution.

(Alphabetical last name here)

1.  Amount of work contributed

2.  Attendance at group meetings

3.  Quality of individual meeting participation

4.  Completion of assigned work within schedule

5.  Quality of assigned work

6.  Individual' value and over all contribution to the group

1

2

3

4

5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II.  Rank the members of your group (excluding yourself) in the categories below. Do not place all members in the same category.

1.  Best performer (s) _____________________________________________
2.  Good performer (s)  _____________________________________________
3.  Average performers (s) __________________________________________
4.  Minimal performer (s) ___________________________________________

III.  Add any comments you would like to make

Example #1b: (table borders are shown here only as graphic representation of the table formatting and for clarity)

Appendix A

Peer Evaluation Form

**NOTE: Complete this form privately. This information will be used to help determine individual contribution Grade and will not be available to anyone but the instructor.

Student Name    ________________________________________________
Group Number  ________________________________________________
Date                   ________________________________________________

I.  Distribute 17 points to the members of your group (excluding yourself) for each of the following categories. Total points for each category should add up to 17.  A higher number point implies more contribution and lower points implies less contribution.

(Alphabetical last name here)

1.  Amount of work contributed

2.  Attendance at group meetings

3.  Quality of individual meeting participation

4.  Completion of assigned work within schedule

5.  Quality of assigned work

6.  Individual' value and over all contribution to the group

1

2

3

4

5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II.  Rank the members of your group (excluding yourself) in the categories below. Do not place all members in the same category.

1.  Best performer (s) _____________________________________________
2.  Good performer (s)  _____________________________________________
3.  Average performers (s) __________________________________________
4.  Minimal performer (s) ___________________________________________

III.  Add any comments you would like to make

Language:

Language should remain non-gender specific unless germane to the content.  Do not use “he/she”, “he or she” or like wordings.

Example:

- replacing . . . "men" at the jobsite . . . With . . . "workers" at the jobsite . . .;

- replacing . . . Information to a superintendent for "her" . . . With . . . Information to a superintendents for" their," etc.

 


Dr. Tulio Sulbaran, ASC Proceedings Editor/Publisher

Department of Construction Science

The University of Texas at San Antonio

San Antonio, TX 78249

Associated Schools of Construction International Proceedings of the Annual Conference

This Page is maintained by: Dr. Tulio Sulbaran at University of Texas at San Antonio at http://www.utsa.edu/

Comments and suggestions are welcome; direct them to asceditor@ascweb.org

URL for this page is http://ascpro.ascweb.org

This page was last updated on August 25, 2017

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